Many organisations embark on ERP selection and implementation projects without a clear understanding at senior management level of the implications in terms of cost, resources, business disruption and potential impact on existing business processes.
When this happens, there is a significant risk that following selection of a preferred ERP solution, approval for the project may not be forthcoming. Even worse, if approval is granted without a full understanding of the potential impacts, implementation projects can run into difficulties because of a lack of resources, a lack of leadership with regard to future business process design decisions and inadequate project or change management, all of which can result in the all-too-familiar scenario of ERP projects running late and over-budget and failing to deliver expected business benefits.
Lumenia’s ERP Readiness Workshops are designed to address these risks by providing structured one-day events for senior managers and ERP implementation project teams respectively.
- ERP Readiness for Senior Management
- ERP Readiness for Implementation Project Teams
ERP Readiness for Senior Management
Lumenia’s ERP readiness workshop for Senior Management is designed to develop a shared understanding of ERP project implications, objectives and success factors and to ensure that the senior management group fully understands the ERP implementation process and its impact on the organisation during and after the project.
Each workshop is delivered on-site over a single day by one or more experienced Lumenia ERP consultants, and is customised in advance for each organisation. It is ideally delivered very early in the ERP cycle, prior to ERP selection or any definite ERP implementation decision, but can be run at any time prior to implementation.
Typical workshop format
- Structured discussion and exercises to facilitate agreement on:
- ERP project objectives and benefits
- Business process change
- Key factors for project success
- Review of ERP implementation process and challenges:
- ERP project stages
- Project and business change management
- Resource requirements and project organisational structure
- Role of senior management during the ERP project
- Realistic likely costs and timescales
- Avoiding project failure
- Action Plan development:
- Agreement on actions to be taken away from the workshop
- Agreement on action completion plan
Workshop benefits
Following the workshop the Senior Management Group will have:
- A realistic assessment of the likely cost and resource implications of implementing and running ERP
- A clear understanding of the ERP implementation process and how the cost and resource requirements arise
- A common view on the project objectives, high-level benefits and critical success factors
- A common set of expectations with regard to business process change in the context of the ERP project
ERP Readiness for Implementation Project Teams
Lumenia’s ERP readiness workshop for project teams is designed to ensure that the team that is selected to work on an ERP project has a shared and detailed understanding of the ERP implementation process and how their roles will contribute to the successful delivery of the project.
Each workshop is delivered on-site over one to two days by one or more experienced Lumenia ERP consultants, and is customised in advance for each organisation. It is ideally delivered immediately in advance of the start of an ERP project, and while focused mainly on the project team, line managers or other ERP stakeholders in an organisation may also find much of the content useful.
Typical workshop format
- Defining ERP
- What is ERP?
- Clarify the scope of ERP in the context of the organisation
- Key project benefits and objectives
- Breakout exercises
- Detailed review of ERP implementation process
- ERP project stages
- ERP governance and management
- ERP project team structures and roles and responsibilities
- The ERP project plan
- Avoiding project failure
- Breakout exercises
- Effective teamwork
- Mix of skills and characteristics required for successful teams
- Identification of Belbin roles in the project team
- Team building exercises
Workshop benefits
Following the workshop the ERP Project Team will have a clear and shared understanding of:
- ERP and how this relates to the current project in their own organisation
- The project objectives and business benefits
- The ERP implementation process, the roles and responsibilities of the project team and how each contributes to project success
- The skills and characteristics that go to make up successful project teams and how recognition of these can help them to work more effectively together.
